Contract management

It’s highly likely you often have to deal with all sorts of contracts: for employees, letting or rental agreements, purchasing contracts and maintenance. Do you have a clear overview of all the terms and conditions and periods of notice? You can save costs by ensuring invoicing and payments happen on time and that contracts are extended or terminated in time. Axxerion’s contract management module allows you to manage information on clauses, terms of payment and expiration dates. You can also link clauses to the original text using a scanned digital version of the contract.

The module can be adapted to any group of users by configuring the access privileges to fields and functionalities. You will be able to specify your own procedures for the creation and editing of data using the workflow module. Functions specific to your organization can be added on request.

Example of Contract management screen:

Contract Management Screen

Key features:

  • Categories

    You can create different categories, for instance for employment contracts, rental contracts, leasing contracts, licensing contracts, etc. Per category you will be able to decide which information needs to be in the system and you’ll be able to generate overviews per category.
  • Documents

    You can attach all sorts of documents to a contract, such as the contract itself, but also letters, correspondences and documentation. You can also save contracts and link them to versions. In this way, different revisions and final versions can always be easily accessed.
  • Notifications

    You’ll be able to draw up a diagram including important dates, e.g. for periods of notice, payments, and extensions. For each date or category you’ll be able to indicate the frequency and the number of days before the date that you’d like to be sent a reminder (by email, text, etc.).
  • Summaries and clauses

    Incoming contracts can be scanned, allowing for important clauses and dates to be highlighted, making searching easier and giving you an overview of key clauses and dates.
  • Indexing

    Contracts can be indexed automatically. A deviating index can be listed for certain items in a contract, e.g. allowing rent price to rise but omitting service charges. Indexation can take place in three ways: index figure, percentage or price modification. Applying the right filter will only retrieve the contracts that require indexation in a certain period. A contract history is also kept, recording old and new values.
  • Creating contracts and invoicing

    Using our contract templates, input parameters and clause library you will be able to draw up contracts easily and save and send them in PDF or Word document format. Prices, reductions, dates and invoicing periods can be listed per contract item. This manner of automatic contract generation saves time and prevents errors.

To find out more about the extensive options available, please contact us.

Axxerion Foundation

As your organization evolves, Axxerion evolves with you

Easy to Use and Highly Configurable:

Work with your own terminology, easily remove unwanted fields or steps or add new ones when needed. Define your own business processes.

Comprehensive Security:

Role based logins to accommodate different types of users and contractors and their access rights.

Global search capability:

Easily and instantly search and find any facility information in the database.

Automatic Review and Approvals:

Easily and graphically define workflow and approval processes for any item in the system.

Contact Us

  • Axxerion USA
  • 24 Professional Center Pkwy, Suite 130
  • San Rafael, CA 94903
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