It takes a village to keep the maintenance operations of large companies and corporations up and running. This often entails staying on top of production of the key products and services being sold, managing hundreds of properties across different locations, and juggling thousands of service requests from technicians, employees and customers.
Further, the facilities management teams of these corporations will prioritize the proper maintenance of company assets and properties, while business leaders and executives in the C-suite will emphasize overall operational efficiency and cost-effectiveness.
These are the type of demands and priorities that can be found amongst major corporations across all sectors – whether it be industrial and manufacturing, or e-commerce and tech.
The Need for Organization Within Operations
Thus, it is safe to say that every large enterprise – no matter what industry– needs a system that helps them track, organize and manage the operations that keep their main assets in top shape.
That’s why many large enterprises turn to a CMMS (Computerized Maintenance Management Software) solution to help them operate efficiently and effectively.
A strong CMMS system helps large corporations plan, organize, and optimize their maintenance operations. On a CMMS platform, you can issue, assign and track work orders, schedule preventative maintenance, handle external work requests, manage assets and part inventories, store important documentation, and generate maintenance reports.
As a result, using a CMMS means that downtime is reduced, assets are kept in top shape, operations are more efficient, communication is streamlined between technicians, managers and executives, and maintenance costs are reduced.
6 Ways a CMMS Can Help Large Corporations
In fact, strong CMMS solutions like that of Axxerion can tailor specifically to the key needs of large companies, corporations and enterprises. Here are the top 6 ways a CMMS can help large corporations:
1. Enterprise Asset Management
In order to remain competitive, large corporations cannot afford any major downtime from their key assets, including buildings and large-scale equipment. That being said, asset management and preventive maintenance are essential for corporations, and a mere reliance on reactive maintenance is not acceptable.
A CMMS solution empowers big companies to create preventive and/or predictive maintenance schedules where they can track the lifecycle of all corporate assets and plan for routine inspections and tune-ups. This way, essential assets such as factory machinery or data servers are always kept in top shape and downtime is eliminated. The result? Major cost savings and happy customers. Asset management through a CMMS also ensures that all assets are in compliance with regulations.
2. Inventory Management
With a huge company comes a huge pile of inventory: the specific parts and items that keep assets running and workplaces stocked. This means it is critical for corporations to keep track of their inventories. A CMMS has an inventory management feature that keeps tabs on stock levels of different items and notifies managers and technicians when levels are getting too low. A CMMS can also be programmed to you automatically purchase new items when certain stock levels decrease past a certain level.
Managers & technicians will be notified when certain items are running out of stock and what needs to be ordered. This will not only ensure that everything runs effectively and efficiently but also save time and money. Thus, having access to key inventory information and being able to schedule proactive purchasing allows for optimal organization and preparation.
3. Tasks and Planning
The larger the size of the company, the larger the number of daily tasks there are to do. This means that the delegation, organization and planning of tasks are essential for properly functioning operations. Big companies cannot afford to overlook critical tasks, no matter how small. Everything must be accounted for.
With CMMS software solution, managers, executives and technicians can keep track of their own tasks as well as assign tasks to others. The system will keep everyone on their toes with notifications before deadlines. Further, calendar features allow for a bird’s eye view of all upcoming maintenance activities.
4. Mobile Capabilities
Large corporations have key assets and equipment spread out amongst many different locations. Without a digital CMMS solution, this would mean making sure that paperwork is continuously handed back and forth between managers, engineers and technicians. This could lead to a lot of oversight and major inefficiencies.
With a mobile CMMS solution, maintenance management is not tied down to one specific location, but rather completely mobile and flexible. Workers can access work orders, paperwork, checklists, and maintenance details from their mobile devices at any time and from anywhere. A manager can assign a work order to a technician from their office, a technician can close out the work order while on the field, and an executive can monitor the progress while in a business meeting.
5. Data Analytics & Reporting
Large corporations do not have time to be bogged down by data entry, and thankfully, a CMMS allows it so that all existing data about maintenance operations can be easily imported into the system from a CSV or Excel file. Data imports can be done on a mobile device as well.
The reporting features of a CMMS are critical to corporations because it allows them to access real-time information. Maintenance managers can log all aspects of their operations, including number of breakdowns, number of repairs, PMs, and more. Leaders and C-suite executives can then run reports to assess whether key performance indicators (KIPs) are being met and to make highly informed decision-making accordingly.
Corporations have so many different systems running at the same time that they cannot adopt any software solution that works in isolation. A strong CMMS allows for the seamless integration of many different systems with its own platform, including those for accounting, human resources, security, IT, marketing and countless others.
This allows for all information to be up-to-date and accurate across different systems. Further, it eliminates any extra steps or unnecessary paperwork. This way, any tedious overlap or clunky extra steps are eliminated and the maintenance software can fit in nicely with the other operations of the corporation.
It also relieves a lot of the headaches that managers at large companies do not need, and instead, time is saved, errors are reduced, and workers can focus their attention where it really matters.
CMMS Implementation for Corporations
Every corporation could use extra help when it comes to maintaining the company’s workflow. This is why many managers and executives have turned to a CMMS software solution that is specifically designed to help any corporation. This software can really transform the way you manage your workflow, but before making any final purchase of a CMMS platform, it is important to consider a few final matters.
Corporate Plan to Implement CMMS
Buying a CMMS software package is not the final step in the process – a corporation must also consider its implementation. The implementation process is not as simple as pressing a few buttons. After a corporation decides upon which CMMS software solution to use, they need to devise tactics to prepare for the upcoming months of implementation.
On top of gathering together a team, it is important to assign some key leaders to be in charge of the task. Even though CMMS offers so many benefits, some workers will be resistant to change, and there will be somewhat of a learning curve, so it is important to keep expectations tempered and be patient.
Types of CMMS for Corporations
Just like there are different businesses, CMMS comes in different forms. What are those? Here are the different types of CMMS that you can choose to incorporate into your company:
This kind of CMMS is one that a company is responsible for running on its own. This CMMS has its own hardware. While this is an older way to implement CMMS, it also allows you to have more control over the functionality and the data is completely private. The downside to on-premise CMMS is that it is more expensive and will require routine maintenance.
Everything is on the cloud now, so why wouldn’t a CMMS be on the cloud as well? A cloud-based CMMS runs online through a provider. The CMMS can then be accessed through any computer. The plus side here is that CMMS will be completely secured, routinely backed up, and updated automatically.
A CMMS can help large corporations be proactive and efficient with their maintenance operations. This will allow them to keep their assets in top condition and thus better serve their customers. A powerful CMMS solution that can be configured specifically for enterprise-level businesses, such as that of Axxerion, can lead to major cost and time savings for corporations.
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