In each bid request, create a detailed list of specifications, units, amounts, and guiding prices, and include reference documents and detailed specifications.
Invite specific suppliers to submit a bid based on region, qualifications, or customer-specific criteria. Each supplier selected receives a personalized email containing a link to the bid request.
Create a standard email template for inviting contractors, subcontractors, and suppliers. Using these parameters, emails are automatically generated and sent to the appropriate party.
Contractors, subcontractors and suppliers can download documentation and enter their prices or turn down a bid. In the case of auctions, the highest or lowest submitted prices are displayed.
Quick Comparison and Selection
Bids are displayed in a matrix diagram with items and supplier prices, allowing for efficient comparison. Pick and choose items from individual suppliers or accept a bid as a whole.
Confirmation & Work/Purchase Orders
Upon selection a supplier/contractor, bids can automatically be converted into purchase orders or work orders. Award the whole contract to a supplier or choose to award components of the bid to different bidders.
Optimize Your Procurement & Bidding With Axxerion
Using Axxerion, you can efficiently bid for goods and services directly or as part of your maintenance management, property management, or project management operations. In addition to bidding, Axxerion’s procurement module includes purchase orders, invoices, delivery, vendor management and more.
From multiple negotiated contracts, domestic contracts, international contracts, and national public tenders/agreements, a bid consists of a summary description, reference documents and drawings, schematics and a breakdown list of goods and services. You can select and invite suppliers and contractors and solicit their bids. Selected suppliers and contractors will receive an email invitation with all the details.
Each supplier can decide to bid or not. If they decide to bid, they can list their prices and submit their bid online. The submitted bids are then shown in a clear diagram for comparison. You can select the winners and create purchase orders or work orders for one or several suppliers. Our bidding and procurement module can also be used for auctions or e-auctions.
As your organization evolves, Axxerion evolves with you
Easy to Use and Highly Configurable:
Work with your own terminology, easily remove unwanted fields or steps or add new ones when needed. Define your own business processes.
Role based logins to accommodate different types of users and contractors and their access rights.
Global Search Capability:
Easily and instantly search and find any facility information in the database.
Automatic Review and Approvals:
Easily and graphically define workflow and approval processes for any item in the system.