Bidding and Procurement

Using Axxerion, you can efficiently bid for goods and services whether directly or as a part of CMMS, maintenance management, project management, property management or financial management. Bidding module is a part of Axxerion's procurement which includes purchase orders, invoices, delivery and vendor management. Whether it’s multiple negotiated contracts, US, North America and/or European contracts, national public tenders and agreements, etc. A bid consists of a summary description, reference documents and drawings, schematics and a breakdown list of goods and services. You can select and invited suppliers and contractors and solicit their bids. Selected suppliers and contractors will receive an email invitation with all the details.  Each supplier can decide to bid or not.  If they decide to bid, they can list their prices and submit their bid online. The submitted bids are then shown in a clear diagram for comparison. You can select the winners and create purchase orders or work orders for one or several suppliers. Our bidding and procurement module can also be used for auctions or e-auctions.

Key Features

Digital contracting

You can create a detailed list of specifications, units, amounts and guiding prices based on a catalog in each bid request. Reference documents can be added as well as bid conditions and detailed specifications.

Selection of suppliers

You can select suppliers and invite them to submit a bid. Selection of suppliers can be based on region, qualifications or customer-specific criteria. Each supplier receives a personalized email containing a link to the bid request.

Online invitation

You can create a standard email template for inviting contractors, subcontractors and suppliers. The emails, using such templates, automatically get filled out with the information from the bid, using the system parameters.

Easy bidding

Contractors, subcontractors and suppliers can download documentation and enter their prices or turn down a bid. In the case of auctions, the highest or lowest submitted prices are displayed.

Quick comparison and selection

This is done online, no more a need for paperwork or spreadsheets. Bids are displayed in a matrix diagram with items and suppliers' price bids, allowing you to easily compare prices. You can pick and choose items from individual suppliers or accept a bid as a whole.

Easy confirmation

Bids can be automatically converted into purchase orders or work orders and thus award the contract. You can award components of the bid to different bidders based on the price of each item in the submitted bids.

To find out more about the extensive options available, please contact us.

Axxerion Foundation

As your organization evolves, Axxerion evolves with you

Easy to Use and Highly Configurable:

Work with your own terminology, easily remove unwanted fields or steps or add new ones when needed. Define your own business processes.

Comprehensive Security:

Role based logins to accommodate different types of users and contractors and their access rights.

Global search capability:

Easily and instantly search and find any facility information in the database.

Automatic Review and Approvals:

Easily and graphically define workflow and approval processes for any item in the system.

Contact Us

  • Axxerion USA
  • 24 Professional Center Pkwy, Suite 130
  • San Rafael, CA 94903
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