Catalog management

The catalog management module allows you to manage information on products and services offered by your organization or by others. This is a very helpful capability in a number of different applications such as CMMS, Asset management, Property management, Inventory management and others. For each object in a catalog, in addition to general details on pricing, dimensions and suppliers, you can also manage photos and documents such as instruction and installation manuals. You can create an unlimited amount of specific product features per product category and search according to those features. You can store procedures and meters for preventive maintenance of the assets and properties.

Key features:

  • Internet

    Product information can be accessed and managed from a variety of locations, with changes made visible immediately. This way you can enable suppliers to manage their own product information.
  • Categories

    You can create your own categories and subcategories to order the inventory and catalog. Items can be classified into multiple categories and you will be able to go through the catalog using a folder structure.
  • Attributes

    You will be able to create attributes for a category. For example, for the ‘computer’ category, you will be able to create attributes such as ‘memory’ and ‘disc size’ and ‘petrol type’ in the ‘car’ category.
  • Documents

    All information relating to a certain object can be saved and reviewed online, e.g. manuals, licences, agreements, photos and instruction videos.
  • Search

    You will be able to search for products and services based on the product features you specified. After choosing a product category, the specific product details are displayed on the search screen.
  • Suppliers

    You will be able to track the supplier and manufacturer of each product. You can manage the profiles of these organizations and view open orders and invoices by using the contacts module.
  • Stock

    Due to the integration with the inventory management module, you will be able to see where a product is in stock and how many there are in an order.
  • Configurations

    You will be able to indicates relations between products, e.g. a computer comes with 2 speakers, a mouse and a keyboard. You can also indicate whether certain components are mandatory or optional.
  • Alternatives

    You will be able to provide a list of alternatives for each item, in case a certain component is not in stock. This may be a product with similar specifications or the same product from another supplier.
  • Reserve parts

    You may also link a list of reserve parts to a product; these parts refer to other products in the catalog. This allows you to see which components of a machine need to be ordered during maintenance.
  • Pricing

    You will be able to keep track of the purchase price, retail price and price reductions of your products, as well as list the price unit, packaging unit and minimum amount that can be ordered.
  • Units

    Individual units can be listed for each product, e.g. currency, dimensions, weight, price and packaging. The units will then be converted automatically when creating overviews and orders.
  • Coding

    Every item in the catalog can be coded in various ways. You can draw up your own coding scheme or use standard NEN coding for products and services.
  • Orders

    The products and services in the catalog can be added to quotations, work orders, purchase orders and invoices. You will be able to construct your own catalog of internal products and services.
  • Importing

    Product details, including specific categories and attributes, can be edited or imported automatically by email or FTP. This allows you to synchronise the catalog with other suppliers’ catalogs.
  • Exporting

    You will be able to export a catalog, including photos and product info, into a PDF file. You can also select whether all items should be included or only a selection thereof. The module can be adapted to any group of users by configuring the access privileges to fields and functionalities. You will be able to specify your own procedures for the creation and editing of data using the workflow module. Functions specific to your organization can be added on request.

To find out more about the extensive options available, please contact us.

Axxerion Foundation

As your organization evolves, Axxerion evolves with you

Easy to Use and Highly Configurable:

Work with your own terminology, easily remove unwanted fields or steps or add new ones when needed. Define your own business processes.

Comprehensive Security:

Role based logins to accommodate different types of users and contractors and their access rights.

Global search capability:

Easily and instantly search and find any facility information in the database.

Automatic Review and Approvals:

Easily and graphically define workflow and approval processes for any item in the system.

Contact Us

  • Axxerion USA
  • 24 Professional Center Pkwy, Suite 130
  • San Rafael, CA 94903
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